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About this doc (Delete this table when the doc is finalized.)
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Reader
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JUNO team (CSM, Dev, Support...) / Clients / Exhibitors / Sponsors / Speakers / Moderators / Attendees
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Reader goal
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To Learn How to Successfully Send Attendees to Breakouts
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Contributors
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JUNO version
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V1.15
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Reviewers (check the box when you’re done!)
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- Alex & Travis
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Notes for reviewers
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I originally mentioned these breakouts to be a part of what tech support goes over with speakers/moderators in the greenrooms. There is also a bug with the breakouts using the mod function with 1.15, so that’s why I put 1.15 as the version, but this bug may be fixed with 1.16! It is logged in Jira; no progress yet.
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About this template The sections below are divided into three types: Explanation, How-to, and Reference. Use them to help you organize your page. You can create multiple sections with any combination of types in any order. For example, a page might be made up of one explanation section and three how-to sections. Or it might be made up of only reference sections. Why do we do this? Because giving each section a specific purpose helps readers scan for information. And it helps future writers know where to add new information! Tip: If you aren't sure where to begin, just write down everything you want to say about a topic. Then you can separate it into Explanation, How-to, and Reference and create sections with headings. |
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To show moderators, speakers, and tech support team how to send attendees to breakout rooms and what to do if the rooms do not work properly.
How to uses the moderator function to send attendees to random breakouts and what to do if they do not function properly.
How to send attendees to random breakouts using the moderator function.
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Before you begin: |
Click on the ‘More’ button
Click ‘Moderate’
Enter a ‘Breakout Duration (minutes)’ - This is how long the breakouts will last
Enter a ‘Room Capacity’ - This is how many attendees will be put into each room before creating another
Select either ‘Prioritize by Tags’ or ‘Assign Randomly’
What to do if multiple breakout rooms only have one person.
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Moderators can send attendees to breakout rooms during a session. This guide helps you manage rooms.
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Moderators, speakers, and site admins. |
Send attendees to breakout rooms
Click on More in the session controls bar.
Click Moderate.
Enter a Breakout Duration (minutes). This is how long the breakouts will last.
Enter a Room Capacity. Once a room is full, more breakout rooms are automatically created.
If you want to group attendees at random, select Assign Randomly. Breakout rooms are automatically created.
If you want to choose how to group attendees, select Prioritize by Tags. Then select a tag from the drop-down menu and click Send it. Learn more about this option below.
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What is Prioritize by Tags?
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This option groups attendees into rooms based on the tags they selected in their personal profile. For example, prioritizing by the Interests tag sends attendees with roughly similar interests into the same breakout room. Tags are unique to each event, so your site organizer will help you plan ahead.
View and enter breakout rooms
Click View Breakouts.
This will show you how many rooms there are and how many attendees are in each room.
Select a room to enter it.
To return to the main session, click View Breakouts again.
Click Return.
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What to do if multiple rooms only have one person
We are aware of a current issue that sometimes sends attendees to a room alone. We’re hard at work to fix this! In the meantime, follow these steps to move them to a new room:
Enter one of the breakout rooms with only one person.
Copy the URL from for that room.
Enter a different one of the breakout rooms with only one person.
Paste the copied URL into chat in another room with only one personTell the chat.
In the chat, tell the person to click the link to join a room with more people.
Retrieve attendees from breakout rooms
Attendees are automatically brought back to the main session when the breakout timer reaches zero. But if you need to bring them back earlier, use the Retrieve button. For example, if you accidentally set the duration as 100 minutes instead of 10 minutes, you could retrieve attendees after 10 minutes.
From the main session, click Retrieve.
Click Confirm.
All attendees are brought back to the main session.
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