REUSE - Admin - Reccuring Sessions

Owned by Alyssa Prochaska (Deactivated)
Jun 14, 2024
2 min read

This guide provides detailed instructions for admins on how to create recurring sessions using the scheduling module. The guide covers different scheduling options, including daily, weekly, monthly, and yearly recurrence.

Creating recurring sessions

Access the sessions section within the site admin

  1. Navigate to the sessions section in the admin panel.

  2. Select New Session.

Basic session details

  1. Enter the session title and slug.

  2. Set the start date. Note: You can set the start date to any day in the past.

  3. Select whether the session will be an all-day event or not: (default - All Day)

    • If All Day is selected, the session will last the entire day and can last multiple days.

    • If All Day is not selected, set the session's start and end time.

Recurrence options

Daily

  1. Set the start date and time.

  2. Define the series end date. Tooltip: The series end date selected will always end at the end of the day chosen.

Any recurring meeting will show until midnight on the series' end date.

Weekly

  1. Choose the day (date) of the week (Monday to Sunday) to start the weekly recurrence.

  2. Enter the start time, end time, and series end date.

    • The recurrence updates dynamically based on the start day.

Monthly

  1. Select the specific day of the month for the session to recur.

  2. Example scenarios:

    • Choosing Saturday, June 1st will set the recurrence to the 1st Saturday of every month.

    • Choosing Monday, June 10th will set the recurrence to the 2nd Monday of every month.

    • Choosing the last Monday in June will set the recurrence to the 4th Monday of every month.

The recurrence will always choose the same weekday of the month based on your selection.

Yearly

  • Choose the day of the week for the session to recur annually.

  • Example: Selecting Monday, June 24th, 2024, will set the recurrence for the closest Monday to June 24th each year.

Save the Session

  1. Review all the details and recurrence settings.

  2. Select Save to finalize the creation of the recurring session.

Viewing and managing recurring sessions

Schedule Module View

  • Recurring sessions are displayed on the schedule as often as they occur on their specified dates.

  • Admins can remove previous or past sessions through the schedule module, but upcoming sessions will continue to show.

  • To manage any series, enter any reoccurring session, and from the splash page, select Edit Session.

My Schedule View

  • Users will see the session recurring on their personal schedules but not multiple instances as in the schedule module.

Entering a Recurring Session

  • Users will see the date, time, and frequency of recurring sessions on the splash page.

  • The display dynamically changes based on the user's time zone.