You can change elements of private meetings. These options apply to meetings scheduled through an attendee’s personal profile and meetings scheduled through exhibitor suites.

Scheduling workflow

An example calendar and calendar alarm. See the tables below for details.

To schedule a meeting, users select a date and time from a calendar.

Element

Options

1

Calendar range

(info) Change the number of days into the future that someone can schedule a meeting maximum 14 ↗

The calendar alarm notifies users when a meeting is coming soon.

Element

Options

2

Calendar alarm

(plus) Add alarm notification before a meeting ↗

(info) Change how long before the meeting the alarm appears 30min ↗

(info) Change text Get ready for some awesome!" (X characters max) ↗

When someone is invited to a meeting, they normally have to click the Attend button add it to their schedule. You can change this:

Element

Options (click to enlarge examples)

Automatic attendance

(plus) Automatically set a user’s status to Attending when they’re invited to a meeting. ↗

Cancelation email design

An example meeting cancelation email. See the tables below for details.

Element

Options

1

Cancelation email

Select one:
(tick) Send a cancelation email notification
(tick) Don’t send a cancelation email notification ↗

2

Subject line

(info) Change text Your meeting has been canceled (X characters max) ↗

3

Message text

(info) Change text *|MEETING_NAME|* has been canceled by *|FIRSTNAME|* *|LASTNAME|*! (X characters max) ↗