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Type: Tutorial (quick start)
Audience: Exhibitors
Content notes:
Minimum viable doc for AAFP on July 2, improve later.
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[ ] Link to the detailed How-tos for editor (copy-pasted from PDFs) [ ] QUICK edit those How-tos. Typos, periods, and most importantly TEST ACCURACY [ ] Exhibitor image specs doc into content library, and include macro it in its own exhibitor image specs page [ ] link to exhibitor image specs doc |
Topic sentence.
Contents
Set up your personal profile
Find your booth
Set up your booth
Connect with attendees
Things to keep in mind:
How you’ll get in - register for the site and you’ll get access to the site before the event.
You can use this guide to plan ahead of time, gather images and resources to include in your booth- link to image specs.
1. Set up your personal profile
Click the profile icon at the top of the page to edit your personal information. Each member of your organization Get the most out of your exhibitor networking experience! This guide helps you set your exhibitor engagement suite up for success and learn how to connect directly with visitors.
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For more in-depth training, see our detailed guides to using the exhibitor suite editor. Your JUNO team will also share a recording of your live training session. |
Follow these steps:
Prep your content Set up your personal profile Get to know the suite editor Set up your suite Connect with attendees
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Prep your content
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You’ll get early access to the site to set up. But you can also gather content for your exhibitor suite ahead of time! We suggest:
Write an informative introduction about your organization.
Write short, personalized greetings for targeted visitors.
Come up with polls and questions for visitors.
Gather links to your social media accounts and online store products.
Gather contact information for representatives from your team who’ll be added to your suite.
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Set up your personal profile
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After logging in, edit your personal information. Select the Profile icon in the navigation bar, then My Information to go to your profile. Each representative from your team will do this too. Later, you can connect everyone’s profile profiles to your boothexhibitor suite. We suggest:
Upload your Avatar.
Pick a photo you’d be happy to greet people with.
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Visitors can schedule
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meetings with you during this time. You can also add specific dates and times that you’ll be away. Don’t worry about
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time zones! It automatically adjusts to your local time. We also prevent double-booking by automatically blocking your calendar when you schedule sessions or meetings.
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Allow personal contact.
Turn on Allow members to contact me
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to let people contact you through your personal profile. They can send direct messages and schedule meetings.
Test your audio and video setup.
Click the link to go to the testing page. We recommend using Google Chrome. If you’re using a VPN, you may need to disconnect it during video calls and sessions for the best experience.
2. Find your booth
Find the exhibitors area. (This could have a different name like “Expo Hall” or “Partners”)
Find your organization name. Click to enter the booth.
Click edit button to enter the booth editor.
[Screenshot of blank Expo hall]
[Screen shot of blank booth and edit button]
3. Set up your booth
Add content. You can build it however you want messaging
Don’t forget to click Save.
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Get to know the suite editor
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The JUNO team will email you a direct link to your exhibitor suite. Otherwise, to find your suite on the site:
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The editor is organized into multiple tabs for different types of content. In general, to use the editor:
Click the Add button to add a piece of content to a tab.
In the pop-up window, fill in information text and upload files and images.
Click Save Changes at the bottom of the pop-up window.
Rearrange content in a tab by clicking and dragging the 3 lines icon. Or click the Gear icon to edit it.
When you’re done making all changes in a tab, click Save Changes at the top of the page. Otherwise, you’ll lose your work will be lost.
Click View Page to see the changes in your boothsuite.
[GIF screenshot of editor]
Within the editor, there are several tabs. The image below shows where the content from each tab will show up on your booth.
[Overview screenshot of the booth with content/editor tab names called out. So you know where each tab content ends up.]
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Information tab
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Main info. Link to the detailed how-to.
Intro box is text above the fold
Description box is for questions and other. Make it your own.
Images: link to specs
Actions: Turn on for gamification
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Keep the status button on so that your booth is active. If you deactivate it, you might need the help of the JUNO team to get back into your page! |
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Rotators tab
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Images and videos on top. Link to specs. Link to the detailed how-to.
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Members tab
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Need more help using the editor? See our detailed guides for each tab. |
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Set up your suite
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Make your exhibitor suite unique to you and engaging for visitors! Use this diagram to see where content shows up in your suite once you add it to the editor. Go to the table below for more details.
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Note that the Edit button and Analytics are only visible to admins, like you. Visitors don’t see them! |
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Elements of your suite (click to enlarge)
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Tab in the editor | Content | ||
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Information |
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Rotators | Add featured images and videos to a rotator at the top. See specifications. | ||
Representatives |
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Resources |
Add downloadable files or images. |
These do not include videos or links to other sites |
Questions tab
Polls or Qs you want to add to page.
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For them to show up on your booth: After adding a question in the question tab, Insert question in the description box in information tab - link to that how to section header. Link to the detailed how-to |
Metadata tab
Contact info and social media links. Link to the detailed how-to
Sessions tab
Need info. Which sessions are linked - sponsored and speaking? - And do they connect them or is it automatic. Higher-tiered partners are given their own dedicated session to speak about their product or service. Link to the detailed how-to
Products tab
Add products that link out to your online store. Need to confirm info. Link to the detailed how-to
Greetings tab
Personalized greetings to target leads they can find in the analytics. Have one generic greeting and can click Add Member to give them each their own greeting. Link to the detailed how-to
Analytics tab
Only admins have access. See what interests visitors have, who your top visitors are. Download information about unique users and actions they took at your booth. Link to the detailed how-to, and detailed analytics doc (do we have one?)
4. Connect with attendees
Booth visitors can set up time to chat.
Talk now button
Talk now takes you right into breakout room
Schedule button
When attendees schedule time with you, you get an email notification, a notification on the site, and it will be added to your schedule on the site.
You can invite others too once it’s scheduled-example, like other members of your team who you think should join
You'll find it in your schedule section
You can reach out to them directly.
How to find the directory and direct messaging
Best practices for why and how to connect. How analytics can be used for leads/connections?
Suggestions for setting up your booth to increase connection
Greetings
Other?
Advertisement/sponsor opportunities? Does that belong here?
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Questions | Add polls and different types of questions for visitors to answer.
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Metadata | Add your organization’s contact information and social media links. | ||||||
Sessions | Sessions you sponsor are advertised in your suite. | ||||||
Products | Add products that link to your online store. | ||||||
| Add personalized greetings only targeted visitors can see. We suggest using this feature to target leads. The optional Generic Greeting is seen by all other visitors. | ||||||
Analytics | View stats about your visitors and download analytics. Visitors are labeled Anonymous if they turn on privacy settings. Only representatives from your team with admin access can see this tab. |
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Need more help using the editor? See our detailed guides for each tab. |
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Connect with attendees
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Connections happen in a few ways. Try all of them!
Set up your exhibitor suite to maximize connections.
Turn on Live Chat to connect directly with visitors in a group chat.
Turn on Visitor Awarenessso that you can see who’s in your suite right now.
Turn on Comments, the Favorite button, and the Complete button.
Add personalized greetings.
Add your organization’s social media links.
Coordinate your representatives' schedules so someone is always available to chat.
Directly reach out to visitors.
Start conversations in your group chat. Invite visitors to participate!
Click any visitor's profile photo to schedule a meeting or send a direct message.
Outside your suite, find attendees in the Directory or around the site.
Use the tags on attendees' personal profiles to understand their interests and identify leads.
Respond to visitors who set up a chat.
When visitors click the Talk now button in your suite, you can accept their call and enter a private breakout room.
When visitors click the Schedule button in your suite, they pick a time on your calendar. You get a notification by email and directly on the site, then you add it to your schedule.
Outside your suite, people can send messages or schedule meetings through your personal profile. Make sure to turn on Allow members to contact me in your profile.
You can invite more people to any meeting.
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