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You can enroll, unenroll, and waitlist learners in courses.
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Who can manage learner enrollment? |
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Managers and site admins can manage learner enrollment. They can do this even when learners are allowed to self-enroll.
Managers can only see and add learners who are in their admin group, rather than every learner on the platform. Site admins can see everyone.
See User types and permissions to learn more.
Enrollment settings are handled separately from enrollment itself. Managers don’t have access to change settings, but other user types do. Learn how to edit enrollment settings. |
Enrollment settings
Courses might have been set up in the following ways, which impact how you enroll learners.
Self-enrollment and enrollment requests
The course might have been set up in one of two ways:
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Learn more about what learners see during the enrollment process.
Enrollment
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dates (Open or locked)
The course was set up with an Open Enrollment Date and a Close Enrollment Date. Outside of these dates, you can’t enroll or unenroll learners. They also can’t be added or removed from the waitlist.
The When enrolling learners, you can see the course’s status is indicated at the bottom of the Add learners tab in the course editorpanel. It either says Enrollment is open or Enrollment is locked.
If needed, enrollment can be unlocked by changing the Close Enrollment Date.
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Enroll or waitlist learners
When enrollment is open:
Go to one of the course
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catalog pages on your site (where multiple courses are listed).
Scroll to the bottom of the page and select Edit.
Select the course you want to edit.
Select the Enrollment tab.
Select a learner from the Add Learners dropdown menu. You can also type a name to search.
Select Add to Course to add them to the Enrolled list. If there is a set course capacity and it’s full, they will automatically be moved to the Waitlist Learner(s) field.
The learner gets an email and profile notification that they have been enrolled or waitlisted.
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Unenroll learners
To remove learners from the enrollment list or waitlist, select X the three-dot more menunext to their name.
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How do learners move from the waitlist to the enrollment list?
In the Waitlist, learners are ordered by the date they were added. When you unenroll someone from a course that’s at capacity, the learner at the top of the waitlist Waitlist is automatically moved to the enrolled list.
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Enrolled list. They get an email and profile notification that they have been enrolled.
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Reorder learners on the waitlist
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Who can reorder the waitlist? Only site admins. |
In the Waitlist, learners are ordered by the date they were added. Click and drag a learner to reorder them. Select Save at the top of the page to save your changes.
Mark a course as completed for an enrolled learner
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